To enter “Credit/Debit” payments, select a credit card type from the “Payment” drop-down.Then select a payment method from the drop-down. Then enter the credit card number and expiration date into the “Card Number” and “Exp.Date” fields in the drop-down menu that appears.Then click the “Done” button in the drop-down menu to record the credit card.If recording a check, enter the check number into the “Check No.” field.QuickBooks automatically applies the single payment against the outstanding invoices, from oldest to newest.
To remove the checkmarks from the invoices, click the “Un-Apply Payment” button in the “Main” tab of the Ribbon to clear the checkmark(s) from the invoice(s).Then check and uncheck the invoices by clicking into the leftmost checkmark column to apply and remove payment amounts, as needed.Repeat step #13 until the entire amount is attributed to the correct invoices in the correct amounts.To change the amounts applied to each invoice, if needed, change the amounts in the “Payment” column to the right of the invoices.To save and close the “Receive Payments” window, click the “Save & Close” button.Alternatively, to save the transaction but leave the “Receive Payments” window open, click the “Save & New” button.
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Video Lesson on How to Apply One Payment to Multiple Invoices in QuickBooks: The following video lesson, titled “ Applying One Payment to Multiple Invoices,” shows you how to apply one payment to multiple invoices in QuickBooks Desktop Pro.
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This video lesson is from our complete QuickBooks tutorial, titled “ Mastering QuickBooks Desktop Pro Made Easy v.2022.*Note* for insurance offer status only, if you would like to extend the surcharge based on status, make sure the yes/no toggle to set to yes.
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